![]() When you send an email asking someone to review your work, the most valuable piece of information being transferred is not the file itself, but the ensuing conversation. So, what’s the real problem? Email is a tool that best serves simple communication, not discussion, and certainly not collaboration either. Your inbox is a graveyard for valuable tacit knowledge, knowledge that gets buried deeper and deeper every minute of every day. Attaching files and documents or linking to them via shared network drives makes for a complete mess. Countless versions of shared files and relevant follow-up conversations are trapped in email inboxes everywhere. Your email inbox silos your team’s tacit knowledgeĮmail is regularly used to share and discuss work, but that doesn’t mean its supposed to. With this in mind it’s good practice to decide what to do with each and every email you receive – you have 4 choices:Ģ. 20% can be deferred to your Task List or Calendar to complete later.30% can be delegated of completed in less than two minutes.Pro-Tip: Use the ‘Four D’s of Decision-Making’ modelĪccording to a article published by Microsoft, of the email you receive: I’m preaching to the choir here, right? The fact is that this is the norm these days and hardly leaves you anytime to get real work done. You also probably manage emails when you get home at night and even first thing in the morning when you wake up just to keep your head above water. You’ve likely tried all the organizational features your email client has to offer to control your inbox – labels, filters, multiple inboxes, smart inboxes – but at the end of the day, your morning consists of at least an hour of unavoidable email ground-and-pound. Each time you take a step forward, you take two back. As a result your mornings go wasted in your attempt to reach inbox-zero. You receive a ton of email each day (yeah, like you didn’t already know that!) – some of it’s important, some actionable, some is SPAM, and some is unavoidably pointless. Here are three reasons why we feel email is killing your productivity. When it comes to productively working together with your team, it fails to help you get the job done. It’s really effective at quickly and effortlessly communicating with others, but it just doesn’t scale. It’s nearly impossible to maintain clarity about what needs to get done, and by whomĪt the end of the day, when it comes to collaborating with your team, email wastes A LOT of your time.ĭon’t get us wrong, email is not all bad.Keeping track of the most current version of an attached document is the modern-era’s needle in a haystack.Group conversations grow unwieldy too quickly.Email is great for communication, but not collaboration…Įmail is an effective means for communication, but when it comes to collaborating with your team on projects and getting work done, it’s a major hindrance to your team’s productivity. Since its inception, however, the notion that email is also a good channel for team collaboration is what’s holding us all back. You could say it changed the way we all work. ![]() ![]() Historically it’s been the easiest way to make contact in any business relationship – short, pointed conversations with the teammates you work closest with, or quick messages to people you’re communicating with for the very first time. One of the turning points for communication in the workplace was the invention of email.
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